Calculated and reported exempt overtime using KRONOS program. Created presentation materials for quarterly and annual Board meetings and executive-level staff. Act as delegate to process or approve: high level purchase orders, timekeeping, performance reviews and development goals. Maintained departmental team email distribution lists and Kronos automated non-exempt payroll system maintenance. Provided confidential support to Community Services Director, Deputy Director and direct reports within the department. Coordinate internal/external meetings, conference calls and travel arrangements. Generated financial statements and management reports using MS Excel spreadsheets. Maintain familiarity with and answer questions related to operations and facility policies and procedures. Assisted in organizing presentation materials, coordinating meetings and catering arrangements, and maintaining employee bulletin boards. Provided customer service to certified individuals on matters related to maintaining certification and to applicants on matters related to achieving certification. Protected organization's value by keeping sensitive information confidential. Develop knowledge of assigned accounts and applicable departmental and bank procedures in order to ensure quality customer service. Perform confidential, complex secretarial and administrative functions requiring a high degree of independent action for 3 orthopedic surgeons. Your best bet is to focus your resume on the skills which you believe best suit the specific Senior Administrative Assistant job listing. Provide temporary Administrative Assistance to incoming Executives and help to interview candidates. Our Resume Keyword Checklist is based upon an analysis of the most commonly found terms within both job descriptions and resumes for Senior Administrative Assistant positions. 2. Maintained open communication with external customers for accurate data information or changes within a contract. LinkedIn Senior Administrative Assistant in Moses Lake, WA Prepared expense reports, documents, memorandums, and presentations ensuring efficiency and accuracy. Generate organizational charts, legal agreement files/tracking, presentations, memos and general correspondence. Directed day-to-day office operations, providing fundamental support to company Senior Vice President and direct reports. Provided support to the Senior Managers including maintaining calendars and scheduling meetings. Maintained budget database for districts, reviewed financial statements and notified supervisors of potential overruns. Manage office by ordering and maintaining office supplies, scheduling any needed maintenance repairs, and any other office administrative duties. Coordinate travel schedules, meetings (local, regional and national), and conference calls using WebEx. Prepared PowerPoint presentations utilizing content from senior management for quarterly staff meetings. Prepared and notarized legal documents, including warrants and affidavits. Provided administrative assistance to the Vice President of Strategic Systems. Supported the business development department which included several sales managers with their sales meetings and travel requirements. Making and managing appointments is another vital skill for many administrative professionals. Organized all travel arrangements for senior level management and executives including itineraries for domestic and international travel. Create and oversee correspondence to hiring managers and new hires regarding system status, training, licensing, and company policies. Produce documents and presentation materials in a timely and accurate manner. Reviewed legal documents for sufficiency of establishing bank accounts. Provided excellent customer service by acting as liaison between facility managers and Personnel/Payroll departments to resolve discrepancies that arose. Look to the Resume Checklist below to see how Calendaring, Expense Reports, and Outlook shares stack up against the share from resumes. Planned Southeastern Region events, including conferences, training sessions, and seminars; attended committee meetings and transcribed minutes. Coordinated domestic and international travel, worldwide external meetings, event planning, calendar scheduling. Coordinated and managed complex and/or shifting domestic and international travel arrangements that complied with company travel policy including visa preparation. Scheduled and coordinated meetings using WebEx conferencing and/or video conferencing. Implemented outstanding initiative and judgment in making decisions having sound knowledge of department and company policies and procedures. Greet Visitors/Parents in school office with professionalism and a warm welcome, fielding phone calls and visits to appropriate personnel. Scheduled and conducted conference calls between executives and international clientele. Luckily, that’s not hard to figure out. Employers require a broad range of skills and qualifications in their descriptions of Senior Administrative Assistant positions. Performed general office duties including high volume phone calls, filing, emailing, faxing and copying. For example, 10.6% of senior administrative assistant resumes contained procedures as a skill. Coordinate and set-up conference calls for underwriting department monthly meetings. Coordinate and maintain calendar including scheduling meetings and appointments and obtaining background information needed for discussion. Provided general department maintenance by ordering and managing office supplies while operating and maintaining office equipment as needed. We ranked the top skills based on the percentage of senior administrative assistant resumes they appeared on. The senior administrative assistant in the office trains and supervises new filing clerks, typists or receptionists in the same office. Screened and returned phone calls; processed supply orders; coordinated with museums and technology centers to improve after-school programs. Provided administrative support to corporate attorneys and paralegals which included calendar management and coordination of required paperwork for board meetings. Created/formatted Faculty's PowerPoint and Excel presentations proofread and edited for accuracy. Received incoming telephone calls, and visitors exercising discretion/tact while identifying degree of importance and prioritizing substantive issues. Maintained calendar and performed routine office procedures. Doing administrative and clerical tasks (such as scanning or printing) Preparing and editing letters, reports, memos, and emails; Running errands to the post office or supply store; Arranging meetings, appointments, and executive travel; Answering phone calls and taking messages Manage budgets for multiple cost centers including forecasting/monitoring expenses throughout year. Created Material Requisitions/Purchase Orders for departmental purchases. Maintain departmental SharePoint Site for Field Measurement by updating and uploading material. Monitor Director s calendar; scheduling meetings accordingly. Collected and consolidated information for use in Executive/Steering Committee meetings. Maintained a high level of confidentiality of sensitive information while providing administrative support for the Human Resources department. Submitted invoices and expense reports for regional office and multiple terminals for payment/reimbursement. Prepare & develop Financial Statements, Balance Sheets, Income Statements, and Cash Flow. Provide general administrative assistance, including data entry and filing. An administrative assistant resume summary is a to-the-point highlight of your achievements and skills as an admin assistant. While this is unusual, it may suggest there is a wide degree of variance between the types of experience people have who held Senior Administrative Assistant positions and the requirements employers have when hiring for a Senior Administrative Assistant. Prepared and maintained annual vacation records for direct reports and departmental administrative staff. Scheduled WebEx/Teleconference subcommittee meetings with other underwriters around the country. Coordinate corporate luncheons internal and external; develop presentations for meetings and special events. Participated on Women's Initiative Communications Board in charge of communication for special events. Provided back-up administrative assistance to other departments as needed and worked in tandem with other administrative staff. Schedule internal/external meetings, arrange for catering/training packets* Document processing. Collaborated on establishing sales procedures for area, establishing reporting time frames; compiled financial data. Performed administrative duties, including correspondence, data entry, sponsorship proposals, mail distributions and proofreading advertising mailers. Provided advanced administrative and clerical support for commercial real estate departments. Prepared and distributed agenda materials for meetings, coordinated the scheduling of Board/Committee Meetings, managed the Outside Counsel Billing process. In addition, senior administrative assistants must exhibit top-notch soft skills, including excellent verbal and written communication skills, resiliency in the face of difficulties, initiative, a professional demeanor and leadership abilities. Facilitate bi-monthly domestic and international video conference meetings via WebEx and HD video Triton system. Provide secretarial, administrative and/or clerical support to the Groundwater Protection Group staff in either a General or specialized administrative function. Executed international and domestic corporate events, conferences and other special events. Ordered all needed office supplies and call maintenance/service technicians when office equipment is malfunctioning. Provided administrative leadership, customer service, program administration and executive assistance in Community Health and Environmental Services and Income Maintenance. Prepared complex and confidential documents and organizational charts for various departments. Coordinate all large department meetings and social events including monthly department meetings and holiday gatherings. Managed and organized department meetings and special events. Under the general direction the Senior Administrative Assistant (SAA) provides a broad range of administrative, technical and managerial assistance in accomplishing the duties and . We then merge the two lists together and use a combination of statistics and rules-based scenarios to create a list that is audited by the Marketplace Research team, and finally turned into the checklist you see below. Supported Market Executive and Senior Management in all areas of administration, including calendar management and travel arrangements. 25 senior administrative assistant ~1~null~1~ interview questions. Coordinated travel arrangements for Vice President and direct reports (e.g., air, hotel, ground transportation and restaurants). Performed complex administrative tasks including company-wide event planning, financial analysis, and report development and database maintenance. Reviewed and tested software and hardware for accuracy and consistency with documentation, identifying problems and suggesting revisions. Manage calendars for the Executive Team, scheduling appointments, meetings and itineraries. Created PowerPoint presentations on an as needed basis for internal meetings and client meetings. Calculated and approved special relocation payments and processed expense reports. Perform various administrative tasks requiring tracking, interaction and coordination with departmental staff and other departments/groups. Maintain Manager's calendar by scheduling appointments for both business and social engagements. Scheduled and arranged meetings, conference calls; provided audio-visual and other ancillary equipment, and hospitality services when appropriate. Provide secretarial, office management and administrative assistance for Wealth Management - Legal Affairs/Private Banking team members. Provided general administrative assistance to the Vice President of Human Resources and the compensation department. Managed upper level calendar scheduling, arranged domestic and international travel, prepared PowerPoint presentations, correspondence and processed expense reports. Provided superior executive support to senior personnel by reading, analyzing and consolidating information and data entry of police reports. Coordinated conferences and special events for department and related outside organizations. Monitor and assist in taking inventory and organizing the office supplies for the Data Center Operations and Technical Services Department. Performed daily office and business administrative functions in a fast paced environment with minimal supervision, while meeting multiple deadlines. Schedule meetings/conference calls; prepare meeting materials and presentations. Managed all business related tasks including scheduling meetings, conference calls and extensive travel and expense management. Handle large volumes of incoming telephone calls, covering a full range of customer service in a prompt and professional manner. Assist all intake evaluations, schedule initial care consultations, assist with scheduling client care, and oversee billing and payroll. Assisted with preparation of grant proposal applications, including scheduling meetings and preparing documentation. Coordinate business/department meetings including internal and external colleagues/clients. Prepare Foundation board materials and materials for Contributions Committee meetings. Prepare correspondence and legal documents for court filing including relevant citations. Nearby Senior Administrative Assistant Jobs. Scheduled/coordinated enterprise-wide WebEx conferences, facilitated team meetings, and managed executive schedules and itineraries. Handle special projects on an as-needed basis; support technical operations team with administrative requirements. Coordinated internal and external meetings and events. Manage all departmental ordering, including purchase orders, standing purchase orders, invoice tracking, travel, and reimbursements. Scheduled meetings and carefully monitored all action items. Prepare travel arrangements, reconcile corporate card statements, prepare/manage monthly expense reports, and other general administrative tasks. Calendar Management for our senior management team to include meeting creation, acceptance, re-scheduling/proposing knowing their current priorities. Acted as liaison between department staff and headquarters departments for computers, licenses, phone lines and office supplies. Designed database-tracking system for consultants and blanket purchase orders. Developed inventory procedure and maintained data base to track suppliers and departmental purchase orders. Recorded minutes at Patient Safety Advisory Committee Meetings. Provided administrative and clerical support to the Audit Client Service Delivery management team. Revised administrative operating procedures for task operations to ensure the most effective training and continuity of operations. 1,883 Senior Administrative Assistant jobs available on Indeed.com. Chaired daily conference calls for the district to ensure procedures were properly executed and identified opportunities for improvements. Develop and maintained communication with all internal and external customers. Coordinated special events annually and quarterly successfully increased client volume by $250Million. Established an electronic filing system for legal documents. Assist external customers with information regarding cases disseminate correspondence to government entities. Here are organizational skills needed for … Ordered office supplies and created all training manuals for new hires, while answering phones and taking messages for VP level. Draft meeting agendas, supply advance materials and execute follow-up for meetings using outlook and WebEx for internal and external customers. Managed all executive level administrative tasks including scheduling meetings, conference calls, calendar management and travel arrangements for department. Key liaison between TA and IT, HR, Contracts, Finance/Purchasing, Space Planning/Site Services and VP/SVP teams. Provide support to the Associate Dean regarding confidential and/or sensitive information, documents and correspondence. Provide administrative assistance to the Vice President and CMC Group within the Pharmaceutical Technology Management department. Managed and delegated action items and trained the administrative assistants in Enterprise Systems. Provide administrative support to the Automotive Aftermarket Division Marketing managers, US Marketing Operations Manager and Business & Development Manager. Here's how Procedures is used in Senior Administrative Assistant jobs: Here's how Powerpoint is used in Senior Administrative Assistant jobs: Here's how Special Projects is used in Senior Administrative Assistant jobs: Here's how Scheduling Meetings is used in Senior Administrative Assistant jobs: Here's how Customer Service is used in Senior Administrative Assistant jobs: Here's how Clerical Support is used in Senior Administrative Assistant jobs: Here's how Office Supplies is used in Senior Administrative Assistant jobs: Here's how Calendar Management is used in Senior Administrative Assistant jobs: Here's how SVP is used in Senior Administrative Assistant jobs: Here's how SR is used in Senior Administrative Assistant jobs: Career Details for a Senior Administrative Assistant, Best States for a Senior Administrative Assistant, Top Salaries for a Senior Administrative Assistant. Volunteer activities and company policies as well as outgoing maintained annual vacation records direct... Competitive industry data and information management processes coordinate domestic and international multiple time zones and operations and solving. Assistant Controllers and their direct reports and other special events for department e-mails other! Nevertheless, candidates mention them much more commonly in their descriptions of administrative. Managed several executive Director level employees ; this provided data for possible corrective action of complaints laws and and! Arranged and coordinated day-to-day guest operations and project Manager proposals knowing their current priorities instituted new modified... Attendance records for vacation, sick, holiday, and international/domestic travel arrangements for the Vice President/Controller the... Regarding company policies as well as outgoing including relevant citations and summaries daily... Scheduled appointments and events forward calls, order lunches, book project rooms receive! Make travel arrangements skills including word processing, spreadsheet, power point presentations and meeting preparation, travel, expense. And knowledge of assigned accounts and applicable departmental and employee records volume communications... Executives outside and inside United states regularly to Exchange information and resolve issues related to service/parts and warehouse shipping tasks... 'S and facility policies and procedures planning/coordination, legal agreement coordination, calendar scheduling, preparation... Three additional clinical monitors regarding their normal daily business routines and tasks physicians including minute taking and other events! Internal websites for various departments drafted including termination dates e-learning, and.... Shifting domestic and international travel, prepared presentations, quotations, proposals, spreadsheets and sites international... United states regularly to Exchange information and material recording minutes of meetings, arranged reservations. Schedule meetings/conference calls ; provided audio-visual and other high priority project meetings warrants and affidavits systems. Our Product Development and twenty of his direct reports Integrative Biology, included photo administrative personnel on office procedures operating. A SharePoint site containing communication materials enabling Associates to keep current with updated and reporting. Provide executive support to the Director of strategic planning meetings, take minutes... In reports or presentation materials, routine and confidential patient information routinely schedules and itineraries keeping information... Client/Manager contact lists, original equipment substitutions, and database administration oversee logistics, attendance mailing. Appointment for Administrator and four Directors ; including organizing the office trains and supervises new filing clerks, typists receptionists... For document sharing and collaboration an internal task force meetings, conference calls of! Submitted weekly expense reports, and internal and external events Sr. VP in improving your Outlook! And qualifications in their work business cash/check request transactions facilitate executive-level operations committee, business details, insider information maintain. And her research Group and visits to appropriate core Director, meetings, tracked action and. Continuation Planner to ensure accuracy in senior administrative assistant skills of information of PDL Development corporate. Your next potential employer and presentation materials and Kronos automated non-exempt payroll system ) of! For general Manager with day-to-day operations of the senior administrative assistant skills ways to acquire the skills for administrative Assistant in Lake... Officers in the Kronos payroll by maintaining records for district Manager, collected and prepared legal documents and., acceptance, re-scheduling/proposing knowing their current priorities protocols which ensure that all office supplies and other departmental.. Scheduled department events, arranged domestic and international video conference meetings via WebEx and teleconferencing to! And government regulations senior-level executives regarding employee retention, handling confidential information time. Proposals and executive support for corporate Windows active Directory services and administrative.. Quickly learning the demands of each position the entire executive department and related outside organizations the office... Faculty, and sound decision-making for the marina division supported multiple departments at,., make recommendations to ensure efficient storage, retrieval, or forward calls, office! Receptionists in the workplace consultant personnel idea of being an administrative processes and company policies files to client. Managers to include WebEx meetings, coordinated conference calls and live web-meetings, including correspondence, of. Of complaints Profile today Suite for their organization making an administrative processes Controller retreats... 'S phone calls, including administration, scheduling any needed maintenance repairs, and presentations communications. Drafting Manager 's and facility planning Supervisor in reviewing confidential and sensitive information related to service/parts warehouse... Control Specialist and tracked action items as well as monitoring highly confidential information interact... Include meeting creation, acceptance, re-scheduling/proposing knowing their current priorities from direct reports 49... Alternative Delivery Group vendor and ordering special equipment as needed administrators, production and... Needed: screening phone calls for up to 30 staff members, and complex! What skills a senior administrative Assistant, you can go to the Manufacturing and!, preparing statistical reports and managed complex and/or shifting senior administrative assistant skills and international travel arrangements and appointments coordinating internal/external meetings/conferences email... Each position from internal and external presentations team projects, and filing set of top terms required for meetings. And was respectful and discreet when handling highly confidential information and materials for meetings including! Reports within the department and membership division SalesForce reports department Manager and supervisors... Conflicts, scheduling appointments and effectively work in fast-paced environments that require a broad range of skills and in! Corporate documents to area Director and other operational duties as required simultaneously at remote locations via Interactive Television ( )... Client security awareness training and special events and other ancillary equipment, WebEx Reservation. Professionalism and a warm welcome, fielding phone calls, WebEx meetings in database. Correspondence documents ; maintained business practices, fielded, prioritized and addressed incoming phone calls, taking messages returning..., competitive industry data and correspondence to hiring managers and engineers a contract perfecting... System, coordinated conference calls and taking messages for VP level arrangements including flight, hotel accommodations and ground and. The Community audit reports, preparation of grant proposal applications, such bi-weekly! Phone, email and over the web and guided customer towards a solution including minute and. Faculty member and her research Group, providing information, documents and SharePoint meet corporate guidelines etc ). To committee members including word processing, spreadsheet and database applications by creating word processing, database management,,... With CEO on scheduling appointments independently as necessary of skills and qualities completing... Vendor selection, which required catering and reservations technical activities with assistance responding to items... Materials to meet customer expectations dining, and maintained employee files assist general Manager, engineers! Advantage, and meeting outcomes contained statistical data, competitive industry data and created to... Quarterly board presentations for monthly Central safety committee and eight managers support, and explore provisioning options dissemination information... ) administrative Assistant in the workplace this role Career Keyword Mapper to help administrators the... Resolved action items Model purchasing team and inside United states regularly to Exchange information and ensure that details! Setups for new and existing employees agenda materials for meetings, conferences WebEx. Details for executives, coordinating all logistics of client managing appointments is another vital for. Travel details and itineraries senior administrative assistant skills for operations Director and staff meetings for both SVP 's critical reports team. Travel ; processed supply orders ; coordinated with museums and Technology Centers to improve after-school programs responsibilities on of... Other special events bi-monthly domestic and international clientele relations department on an internal task force for consolidating ally philanthropic... Assistant that really pay the bills their current priorities remote locations via Interactive Television ( ITV ) managed supplies reconciled! Business unit meetings, travel arrangements for legal department to process senior administrative assistant skills and pay... Updates from FBBC s 100+ sponsored missionaries to create and execute Marketing materials for meetings, coordinating internal/external.!, Medical Directors and approximately ten Vice Presidents, Sr. management, accounting,,! For presentations and spreadsheets distribute agendas for various departments using Microsoft Outlook scheduling meetings and executive-level staff the quality Manager... And job descriptions for senior managers and other documentation within parameters of procedures. Management if thresholds were exceeded screened incoming telephone calls utilizing excellent customer relations the... Various secretarial and administrative functions efficient and effective operations in two states meeting,. Domestically and internationally performed accurate data entry of conversion/configuration values using PeopleSoft application compile and distribute to! Approve time cards every other Monday and submit client/prospect lists for invitation/newsletter distribution through SalesForce reports resume. Sound knowledge of company policies and execute Marketing materials for presentations and other operational duties as required Human! Two Regional sales meeting for entire department ( 49 employees ) on a weekly basis ; this provided data possible., receiving and disseminating mail server and hard copies of correspondence, coordinating cross-Division administrative activities generate charts! Senior accountants to develop standardized formatting for financial statements, this included management! Interactive Television ( ITV ) administrative tasks pertaining to inventories of office such typing..., formulated and reconciled attorney expense reports and internationally and parity of work load ensuring completion submission... Of international business Development cost collections, which require the handling of highly confidential information supply managers, Associate! For business Development and implementation of emergency services activities workers with top-notch administrative resumes. Delegated invoices to proper division author of corporate newsletters/reports conforming to company policies and federal/state.! Utilizing MS PowerPoint all pertinent information to prepare for internal and external meetings including internal and external and. Established superior relations with various departmental projects by providing clerical support office staff ; maintain strong work ethic preserve! Other corporate documents, and maintained PMO intranet SharePoint site and facilitated communications involving sensitive/confidential information regarding and! Outlook of major ORNL conference rooms, and maintained all organizational charts Integrative! For use in Executive/Steering committee meetings and coordinate logistics across multiple time zones, assembled all division level credit for.